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People Admin & Payroll Manager

Job area: People (People administration and Payroll)
Job type: Managerial roles
Location: 1138 Budapest, Váci út 187. Optima B Irodaház
Language requirement: Hungarian + English
Employment type: Full time
Deadline: 2020. 08. 15.

About Us:

Tesco opened its first store in Hungary in 1995. It currently serves 2,5 million customers a week in its 202 stores and is also Hungary's largest private employer. Tesco is committed to serve Hungarian customers a little better every day. The retailer works with 800 Hungarian suppliers to support their growth and exit into export markets. As a multi-disciplinary organization with a presence in Bengaluru, Central Europe and in the UK, at Tesco Business Services we serve our shoppers a little better every day across markets. Our goal is to create a sustainable competitive advantage for Tesco by standardizing processes, delivering cost savings, enabling agility and empowering our colleagues to do ever more for our customers. With cross-functional expertise, a wide network of teams and strong governance we reduce complexity thereby offering high quality services for our customers.

Roles and responsibilities:

  • Manage and supervise direct reports within the People Admin & Payroll team and Indexing team, assist with managing workflow, reconciliation and controls to meet the Business and Internal SLAs
  • Ensure processes are defined and executed in line with the legislative guidelines and company policies. Also, ensure the controls are reviewed on a regular basis and proactive measures are implemented to improve delivery and avoid payroll leakage.
  • Review and sign off certain critical activities within the People Admin & Payroll and Indexing team like reporting information to state authorities, signing the contracts and other employment documents issued to colleagues, third parties and state authorities, etc.
  • Review the change requirements and UAT performed by the teams and provide sign-off on the results for further implementation.
  • Be the second level of escalation for any Technology or processing related issues.
  • Work collaboratively with the People admin, Payroll manager, Systems team and the COE teams to review changes with respect to policy, rewards and recognition, thereby support implementation and also revise processes within People Operations for delivery.
  • Manage and lead projects and initiatives based on business requirements.
  • Drive a culture of continuous improvement to ensure internal hand-offs, ways of working constantly improve.
  • Drive engagement with key stakeholders, process owners and people teams across representative business units. Report performance metrics of the team on a regular basis and identify opportunities to improve.
  • Prepare ad hoc reports and business presentations for supporting senior management.
  • Highlight risks and issues to business in a timeline manner. Also, define mitigation plans in order to manage the same.
  • Be audit ready and close any pending items highlighted by the Audit team.
  • Plan staffing requirements including hiring, resource allocation and induction.
  • Conduct performance management conversations for team members including data driven conversations with individuals, performance feedback, developmental feedback, performance rating discussion. Also, create succession planning and career path for team members, reward and recognise the effort and results in a timely manner.
  • Mentor and coach team members in order to develop them to taken on bigger roles, better opportunities and deliver efficiently.
  • Ensure appropriate learning and development initiatives are in place for both People Admin & Payroll and Indexing team as well as People partners in Stores / Office / DCs.
  • Handle any staff related queries / grievances in consultation with the HR business partners.

 

You will be great in this role if you have:

  • University degree
  • Qualified Payroll clerk
  • Minimum 4 years of work experience in a HR / Payroll environment in a medium/large organisation
  • Minimum 3 years of work experience as a People Manager
  • Advanced English  + Hungarian

 

Relevan skills: 

 

  • Ability to handle personal data with highest level of confidentiality
  • Ability to deliver business goals through people
  • Excellent communication skills (both verbal and written)
  • Customer service mindset
  • Detail-oriented problem solving
  • Stakeholder management
  • Analysis, decision making and critical thinking
  • Risk and escalation management
  • People management skills
  • Situational leadership skills
  • Experience of balancing priorities in a fast paced, constantly changing environment to meet tight deadlines

 

Operating skills:

 

  • Knowledge of administration processes around the employee lifecycle from hire to retire
  • Core HR and Payroll system experience, preferably Nexon
  • Knowledge of Labour code and Payroll related legislation, including tax and social insurance
  • Knowledge of GDPR directives
  • MS Office (Microsoft Word, Excel and PowerPoint) – Intermediate / Advanced
  • Planning and Prioritisation
  • Numerical ability
  • Ability to build relationship

 

Leadership and General skills:

 

  • Integrity
  • Positive attitue and influencing skills
  • Being focused to deliver the best for our colleagues and business
  • Professional communication and articulation
  • Lead and deliver change projects / programmes