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Office Manager

Job area: Enabling services
Job type: Senior roles
Location: 1138 Budapest, Váci út 187. Optima B Irodaház
Language requirement: Hungarian + English
Employment type: Full time
Deadline: 2019. 10. 26.

About Us:

As one of the world’s largest retailers and the largest private employer in the United Kingdom (second largest after the UK government) Tesco serves millions of customers a week in our stores and online portal. Tesco is present in 10 countries all over the world including Ireland and Thailand. Tesco operates in Hungary since 1995. We cooperate in 4 countries structure with the Polish, Czech and Slovakian teams on a daily basis to offer the best to our customers. Our first Tesco Business Service has been established in 2004 in Bengaloru, India. The next step now to set up a brand new Tesco Business Services team for Central Europe. The team will be based in a new business services center in our existing Vaci út office in Budapest and will create hundreds of new specialist roles. The new team will provide dedicated support for colleagues and customers in the Czech Republic, Hungary, Poland and Slovakia.

Roles and responsibilities:

  • Ensure consumables for office staff (stationary, copy paper, business card, blanks, toner cartridges, stamps, cleaning materials, air fresheners, hygiene)
  • Ensure services (cleaning, safety guard, mail, courier, canteen, drink and food machines)
  • Manage performance of the suppliers
  • Evolve and refresh internal signage
  • Ensure work and fire safety in offices
  • Ensure all new employees of TBST Budapest are participating mandatory annual health and safety training
  • Ensure all floors are meeting health and safety requirements
  • Manage the office cost and try to find saving potentials
  • Work with internal Tesco Teams (CE and UK) and 3rd party suppliers to ensure smooth operation of TBST Budapest hub
  • Create monthly reports and participate in planning sessions relating to TBST Budapest hub and ensure periodic budget and forecast regarding the office costs
  • Ensure appropriate office environment
  • Work together with maintenance and security departments to ensure safety for staff and visitors
  • Document, review and refresh office processes, routines and rules on a monthly basis and communicate these to office staff via TBST communication channels
  • Equipment management - coordinating work to assure we have enough monitors, cables, power supply, good wifi coverage, TP units, whiteboards, printers etc. as the teams grow; making sure replacements for the damaged ones are ordered
  • Identifying problems and enhancements to be made to the office space and implementing change (TVs for team dashboards, lack of big enough fridge, organizing bike stand, lockers for storing personal belongings, more whiteboards/TP units, ...)
  • Managing people onboarding from the office perspective (requesting access card, spare key to the team room)
  • Working closely with the TBST Communication lead and ensure are office and facility related news are reaching the impacted audience in a timely manner

You will be great in this role if you have:

  • Advanced English knowledge as regular dealings with stakeholders in UK
  • 2-3 years of experience in a similar role
  • Excellent Organization, planning and stakeholder management skills. This person will be the main point of contact in TBST Budapest hub for anything relating to the Office and also will be required to document all necessary processes required to make the teams self-sufficient
  • A self-starter with a “can-do” attitude
  • Bachelor or university degree
  • Computer skills (Word, Excel, Outlook)
  • High degree of openness, flexibility and load capacity
  • Excellent influencing skills and customer-oriented attitude
  • Good problem solving skills